When it comes to dispensing, physicians typically have two options for tracking and labeling medications:
- A manual system using handwritten labels and a logbook
- Software that tracks medications and automatically prints labels
The best method varies from practice to practice.
Manual Labeling
When labeling manually, clinics use a binder with carbon label sheets. When a medication is dispensed, the provider fills in the blanks and signs the label. The label is peeled off and placed on the bottle, leaving behind a carbon impression for tracking. While this method is very quick, the logbook makes tracking dispenses slightly more difficult. Additionally, the DEA requires dispensing records for controlled substances be kept for 2 years, meaning clinics must find a place to store all the logbooks.
Automated Labeling
Clinics that opt for automated labeling use software to manage the dispensing process. The provider can scan the bottle, select the patient, set instructions and print the label, all within the software. And because all of the information is stored within the software, tracking and reporting dispenses are easy. Some labeling software can still be clunky with a distinct learning curve, and most require specific label paper that provide adhesive backing.
Automated labeling is also facing challenges associated with Electronic Health Records (EHRs). Clinics are hesitant to use additional software to manage dispensing. And because most EHR platforms track both inventory and dispenses, some clinics find the incentives to use automatic labeling all but gone.
Keep It Simple
When choosing the right method for your clinic, our recommendation is clear: keep it simple. Opt for the method that adds the least amount of time and effort. At Northwind Pharmaceuticals, we work with you to make the dispensing process as easy as possible. Contact us today to see how our solutions can facilitate convenient labeling for secure pharmaceutical dispensing in your clinic.
